Archive for the ‘Office’ Category

New Office Space

3 “Musts” for Your New Office Space

Choosing to move your office is a process. Most companies only decide to move the office space when it becomes a necessity. A new office means necessary downtime for employees and production, updating business cards and stationery to include the new address, and dealing with the typical issues any move may consist of, such as technological errors. Since your company is dealing with these issues as a part of the relocation, it is essential to make sure your new office space is a perfect fit. Here are the three “musts” that need to be considered when looking for the new space your business will call home.

1. Will You Rent or Buy?
The first “must” for your new office space is determining whether you are going to rent or buy. Depending on your needs and revenue, it may actually make more sense for you to rent office space, rather than buy. However, if you are ready to find a permanent location that you will be happy to call home for years to come, then buying is a better option for you. Making a decision to rent or buy will also affect the type of building you will use as an office. If you are looking to move into an office building with numerous office suites, you may be looking to rent instead of buy. However, if you want a stand-alone building that is a bit more like a home, buying may be the right move for you. Either way, this decision will affect the remainder of the process of choosing your new office space.

2. Location, Location, Location
Once you determine whether you are renting or buying a new office, you must find a place that suits your needs. Are you going to be seeing clients regularly? Do you need to be in a location that is easily seen from the street or would you rather a more secluded place? These types of questions can help you find the perfect location for your new office space. If you are seeing clients regularly, you will likely wish to have ample parking that is potentially free or inexpensive. If you want a location that is not secluded, then you may want to be in a city environment or on a heavily traveled road. In contrast, if you prefer a more secluded location, you may want an office space on a side road that is off the beaten path. You may wish to be in an office park as opposed to a stand-alone building. Since moving is not something you want to do every year, location is a crucial piece in choosing a new office space for the long-term.

3. Room for Growth
To avoid moving every two to five years, make sure the location you choose can accommodate growth. When you own a business, your goal is to grow beyond your current state. This includes adding more clients and potentially adding more staff to accommodate your clients. Therefore, you want to find a location that will help your future business goals, as well as your current state of business.
There are numerous issues to take into account when you are looking for new office space. However, these three issues are necessary to make sure your move is not a temporary change, but a more permanent one.

Once you find the perfect location, contact the experts at Sinclair Moving and Storage at (856) 753-7400 to help make the move to your new office space smooth and efficient.

 

Move Your Office

5 Tips to Efficiently Move Your Office

In business, few things can be as stressful and disruptive as moving an office. Typically an office move is the positive result of business growth. Companies move for a variety of reasons, such as expanding their space, upgrading their workplace, or sometimes for a simple change of scenery. Whatever the reason, the moving of the office is a temporary disruption and/or distraction from the day-to-day flow of work. While deadlines must still be met and work must also get done, there is always a brief shut down of operations. Here are five tips to help make the process less disruptive and more efficient.

1. Take an Inventory of all Items within the Office
As soon as you have made the decision to move your office space, take an inventory of everything within your office. Ask your employees to inventory their workspace as well. Decide what needs to be moved by a moving company, what can be moved by your staff, and what can be purged.

2. Purge and Pack Non-Essential Items Early
Once you have conducted an inventory, begin purging and packing items that are not necessary for the normal course of business. As time progresses, continue to pack things as they become non-essential items, so that the only things remaining to be packed on the day before moving day are essential items used in the regular course of business.

3. Contact Your Vendors Immediately
Once a moving date has been determined, you must contact your vendors immediately. Contact your IT provider and internet provider to be at your new office space the day of or after the move to help get your business back on the grid immediately. Contact your moving company to secure your moving date. Contact your phone provider to help you get your phones forwarded from one space to another and then up and running in the new office as soon as possible. Finally, contact your printer to help get new business cards printed prior to the move.

4. Schedule Your Move for Your Slow Season and a Closed Day of Business
Moving your office is rarely a spur-of-the-moment idea. Typically months of planning are put into determining if your office will move and then renting or buying a new office space. Therefore, if possible, you should plan your move for your slower season. Every business has peak seasons and slow seasons, wherein work slows down to a more manageable workload. Utilize that time to move your company as to not overwhelm your employees and disappoint your clients. If you are closed on the weekend or certain days in the month or during the week, plan your physical move for those days to keep the flow of work uninterrupted.

5. Notify Your Clients in Advance
Notify your clients in advance of your relocation. This will allow your clients to expect a short period of time in which you may not be available for contact. It will also prepare them to change your address in their systems, allowing mailings to be sent to your new address and contact numbers to be updated as needed.

Whether you are moving a small, one person office space, or a large office space with thousands of employees, these steps can help make the move more efficient, allowing you to get your business back online and back to work quickly. If you are in need of professional movers to help you move your business with the same care that you place into your daily work product, contact the experts at Sinclair Moving and Storage at (856) 753-7400.

 

Why You Should Consider Record Storage for Your Business

Your office space is probably full of material, equipment and personnel that are essential to your business. This means that things get quickly get cramped, though. All the people and computer and copiers and filing cabinets and desks can take what once was an open space for your business to grow and turn it into a cramped, uncomfortable space. One easy solution for opening up some space in your office, is moving your important files into storage. The new year is a great time to take last year’s documents and move them out of your building and into a secure record storage facility with Sinclair Moving and Storage.

Make Some Room

The most obvious benefit of using off-site storage for your files and records is what we’ve already mentioned; it opens up your office space. When you remove the clutter of old files, you make your office more inviting for guests and more navigable for employees. You can even turn the space you used to use for storage into a productive space, or even a relaxing area for employees.

Keep Things Secure

Another great benefit is that your important files and records are secure, away from prying eyes. You won’t have to worry about nosy employees or guests peaking at your information. When you have a busy office space, with multiple people using and adding to files, the chances of something happening to important stored documents increases. At our warehouse, your files will be securely stored until you need them.

Easy Access

With Sinclair, you can access your files very easily. You simply give our office a call and we’ll deliver whatever files you need. You can even call our office to pick up files you want stored at our warehouse. We make it as easy as we can for you, so you don’t have to interrupt a day’s work to move files. And when you no longer need certain records, with a certificate of destruction, we’ll destroy your files when the time comes.

Contact Us

If you need to make room in your office, contact Sinclair Moving and Storage to get rid of those old documents and store them safely!

 

 

Temporary Storage

Temporary Storage During a Large Move or Renovation

Moves and renovations can be hectic, especially for businesses that have a lot of files or equipment that would be put at unnecessary risk during such events. Even further, there is an increased risk of injuries when there is too much hanging around an office during hard labor. Instead of hoping for the best or relying on policies that increase safety but don’t mitigate the risk of injury, temporary storage can be a great option.

When finding a moving company, it’s smart to find a company that also works with temporary or long-term storage to keep files and equipment that won’t be used right away safe during moving. After all, a move has enough factors that can go wrong without adding boxes of materials that won’t be used for some time. In some cases, long-term storage can be ideal. If files need to be kept but there is no regular use for them, why take up office space that can be used for daily routines in business?

If you are undergoing renovations, those same companies can still offer services. Of course, there are positives and negatives to using a temporary or long-term storage option, just as with all other potential services.

Positives of Temporary Storage

  • Free of dust and debris. If you are undergoing renovations, your equipment or files could be susceptible to damage from the construction. By using a storage facility that specializes in storing such materials, you can be assured your important documents will be safe.
  • Organization and removal. When looking at an area for renovation or moving to a new place, it’s the perfect time to consider what you actually need. By removing materials you absolutely have to keep and storing them in a safe place, you can take a look at what is left with a critical eye.
  • Put your mind at ease. With materials properly stored, you can worry about more pressing matters such as organization and the move or renovation at hand. The storage unit will take care of your important materials away from the risk of damage.
  • Safety concerns. Having boxes and boxes of things everywhere is a danger to visitors and employees, along with any contractors hired. Getting the boxes out of the way clears the way for regular work.

Negatives of Temporary Storage

  • Potential cost. Some services are expensive. Of course, any service will be an additional cost, but shopping around for competitive pricing or getting a package deal with the same company can help.
  • Accessibility of materials. It’s important to only store items you know you won’t need. If you wind up needing a single document, it can be difficult to get to your documents since they won’t be on site. However, keep in mind that you can always access your items, even if it is less convenient.

Partnering with the right company is the key to success in any storage system. Contact us today to get a quote on our record and file storage services.

 

Small Start-Up Company Move

Moving a Small Start-Up Company Office Smoothly

When the time comes to have a bigger office as a start-up company, it can be exciting. However, without the right preparation, it can also be highly stressful. Involving your employees and creating checklists can go a long way in staying on top of things. Instead of hoping things go smoothly, here are simple tips and checklists to ensure you are ahead of the complications that are sure to arise.

Involve Your Employees

With such an exciting upward move, employees will likely be excited to be part of the process. Not only will this make a move easier, it will better involve everyone to make them feel as though they are part of the expansion in a hands-on way. Creating a shared folder using a platform like Google Drive can make everything simple and in one place. Examples of files that can be added to the shared folder include:

  • Floor plan of the new office. This will help employees become more familiarized with their new space while also giving a visual for potential ideas.
  • Contact list for services. Employees might have ideas on good electricians or plumbers that can be used once you’re in your new spot.
  • Suggestion boxes are always a great idea when making a big move for your company. This lets employees feel part of the process and as though their voice is being heard, which is vital in a start-up.
  • A public checklist that employees can add to. This will lessen the possibility of forgetting something and gives an opportunity for important details to your employees to be seen that you may not think of on your own.
  • Volunteer list so employees can volunteer for the roles they are best able and most willing to complete. It will also give a good idea of where there is manpower lacking to better plan.

Checklists

Checklists should be categorized by when they should be completed: what needs to be completed in advance, what needs to be done in the days or weeks leading to the move, and what needs to be done on the day of moving.

To Be Planned in Advance

  • Plan for a delay between accepting work in the new office and the office move to account for potential later finishes in handiwork as to not affect customer service and other work.
  • Inventory furniture and plan what will be thrown away, what is coming, and what needs to be bought.
  • Book a moving company at least two months in advance, but sooner if possible.

Two Weeks Leading to the Move

  • Inform companies such as accounting, the bank, cleaning services and alarm systems of the move.
  • Schedule cleaners for the day before move-in and the day after move-in for the old office.
  • Create new keys for those that need them.
  • Check labels on boxes.
  • Create an office plan of who and which departments will be where on the floorplan.

Moving Day

  • Schedule help for both offices. People will be needed both for packing and for unpacking in each location.
  • Identify areas that need attention for cleaning such as the packing area.
  • Have the IT department ensure everyone is connected for a smooth first day at the new office.

With the right moving company, an office move doesn’t have to be stressful. Creating checklists and handing them off to your movers will make things efficient and leave the focus on continuing work rather than getting everything where it needs to be. Contact us today for a quote on our full move services.

 

Make a New Office Location Easier on Employees

While getting a new location for your budding company is a great sign, it can also be a great amount of stress, especially for employees. When they have been working in one spot for a long time, or have only just started at the company, it can be taxing to switch locations. However, with a few tips, you can reassure your employees and alleviate some of the fears while keeping them productive during the transition.

Plan Well Ahead

As with any move, planning ahead is to your advantage. There is no amount of planning that can be considered too much when it comes to placing an entire company into a brand-new location. There are a few questions you are sure to receive from employees, so be sure to have answers to the following:

  • Will we still have the same amount of space?
  • How will this affect our current schedule and deadlines?
  • What new furniture or equipment will we have?
  • Do we have to pack ourselves?
  • What are the amenities in and around the new location?

Having these answers readily available will help lessen the anxiety that comes with a relocation.

Educate Your Staff

Be sure to have information posted throughout your current office that helps to answer questions employees are sure to have. Having brochures or flyers from the new space will give employees the information they need in a digestible form. Offering menus for restaurants in the area and brochures for the local merchants will also give them a good sense of what they are getting into and help plan how they will spend lunch or which store to stop at on the way home.

Let Them Visit

Whether you schedule field trips or let employees know where the new location is to check out on their own, they should be able to see where they are going ahead of time. This will help them plan and adjust their morning routines to fit the new commute.

Some companies go the extra mile and will take small groups of employees out to lunch at one of the local places by the building. This quickly acquaints employees with the area.

Our professionals can help take the stress and anxiety out of a full office move. Check out our website at SinclairMoving.com today to find out what services we offer.

 

Five Signs it’s Time to Move your Office to a Bigger Space

There are plenty of guides on how to pack and move to a bigger office, but how do you know when it’s time to move your office to a bigger space?

Obviously, one of the first clues that it’s time to start looking for a new lease is when you can afford it, but there are other signs a new location can help your business grow.

  1. Overcrowding

The stress of overcrowded workstations leads to less productivity and even less employee satisfaction. This is due not only to the lack of space for work, but also the distractions it causes. This distraction can cost your company big in the long run.

  1. Overflowing Storage

When the office begins to be a storage unit, it’s time to start looking for a better location. While the occasional box that doesn’t have a home isn’t an issue, it’s important not to have your staff working between stored inventory to keep supplies easy to grab and workspaces open for work.

  1. Not Enough Meeting Spaces

If your staff can’t sit down in a comfortable area to meet over projects, chances are their work won’t be as good. Some companies use public spaces, such as a coffee shop, to supplement their meeting areas. While this can work in a pinch, discussing confidential information in a public area is stressful at best, and can put the trade secrets of your business on display.

  1. Parking

When you start overhearing your staff discuss how difficult it was to find a parking spot, it’s time to start thinking of solutions. Keeping your staff happy getting into the office can help set up for a much more productive day.

  1. Rebranding

An often overlooked reason to move is rebranding. When your company decides to have a new look and feel, it’s a good idea to decide if your space reflects your vision. Finding a new space with the vibe and environment you are looking to convey can work wonders in rebranding. This can also help recreate a new company culture and encourage your staff to mentally evolve with your brand.

Sinclair Moving and Storage is here to help when you’re ready to move your office to a more spacious and convenient location. Call us today and one of our friendly moving experts will help get the ball rolling.