Move Your Office

5 Tips to Efficiently Move Your Office

In business, few things can be as stressful and disruptive as moving an office. Typically an office move is the positive result of business growth. Companies move for a variety of reasons, such as expanding their space, upgrading their workplace, or sometimes for a simple change of scenery. Whatever the reason, the moving of the office is a temporary disruption and/or distraction from the day-to-day flow of work. While deadlines must still be met and work must also get done, there is always a brief shut down of operations. Here are five tips to help make the process less disruptive and more efficient.

1. Take an Inventory of all Items within the Office
As soon as you have made the decision to move your office space, take an inventory of everything within your office. Ask your employees to inventory their workspace as well. Decide what needs to be moved by a moving company, what can be moved by your staff, and what can be purged.

2. Purge and Pack Non-Essential Items Early
Once you have conducted an inventory, begin purging and packing items that are not necessary for the normal course of business. As time progresses, continue to pack things as they become non-essential items, so that the only things remaining to be packed on the day before moving day are essential items used in the regular course of business.

3. Contact Your Vendors Immediately
Once a moving date has been determined, you must contact your vendors immediately. Contact your IT provider and internet provider to be at your new office space the day of or after the move to help get your business back on the grid immediately. Contact your moving company to secure your moving date. Contact your phone provider to help you get your phones forwarded from one space to another and then up and running in the new office as soon as possible. Finally, contact your printer to help get new business cards printed prior to the move.

4. Schedule Your Move for Your Slow Season and a Closed Day of Business
Moving your office is rarely a spur-of-the-moment idea. Typically months of planning are put into determining if your office will move and then renting or buying a new office space. Therefore, if possible, you should plan your move for your slower season. Every business has peak seasons and slow seasons, wherein work slows down to a more manageable workload. Utilize that time to move your company as to not overwhelm your employees and disappoint your clients. If you are closed on the weekend or certain days in the month or during the week, plan your physical move for those days to keep the flow of work uninterrupted.

5. Notify Your Clients in Advance
Notify your clients in advance of your relocation. This will allow your clients to expect a short period of time in which you may not be available for contact. It will also prepare them to change your address in their systems, allowing mailings to be sent to your new address and contact numbers to be updated as needed.

Whether you are moving a small, one person office space, or a large office space with thousands of employees, these steps can help make the move more efficient, allowing you to get your business back online and back to work quickly. If you are in need of professional movers to help you move your business with the same care that you place into your daily work product, contact the experts at Sinclair Moving and Storage at (856) 753-7400.

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